Creating an Event

Updated at March 7th, 2025

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Table of Contents

Creating A Singular Event Video Tutorial - Creating A Singular Event: Step-By-Step Tutorial - Creating A Singular Event: Step-By-Step - Creating A Singular Event - App: Adding Bulk Events Video Tutorial - Adding Bulk Events: Step-By-Step Tutorial - Adding Bulk Events:

Creating events in Healthy Roster is useful for tracking attendance, monitoring injuries, and identifying trends across events. You can create events through both the web and the app. Whether you need a one-time event, a team or organization-wide event, or bulk events for recurring occurrences, the platform offers flexible options to meet your needs.

Creating A Singular Event

Creating an event can be done through the mobile app, the web's schedule tab, or the organization's events tab. Events help track injury trends, organize attendance, streamline communication, and ensure important activities or milestones are documented efficiently. An example event you may want to track would be a game.

Video Tutorial - Creating A Singular Event:

Step-By-Step Tutorial - Creating A Singular Event:

You can also create the event directly from the Organization's event tab, in that case you will resume at step 5 below.

Navigate to the schedules tab on the left navigation

Click on the calendar to add an event
Select Add Event

Select the Organization for the event

Input the name for your event as well as a description if desired

Set the start and end time

Answer any relevant background questions

If this event is team-specific, select the appropriate team

Select OK to create the event

Step-By-Step - Creating A Singular Event - App:

Select the schedule tab

Select the + icon

Select Schedule Event

Select your desired organization

Name your event and provide it with a description if necessary

Ensure the start and end dates are appropriate

Answer relevant background questions

Select Edit Teams to associate a team to the event

Select Save

Adding Bulk Events

The biggest advantage of this feature is efficiency—it saves time by allowing you to schedule multiple events at once instead of adding them individually. This helps streamline organization, reduce manual entry errors, and maintain consistency across team events. A great example of where this can benefit you is scheduling daily practices. Since these are typically structured, instead of creating each one manually, you can set them up in bulk and easily edit them as needed moving forward.

Video Tutorial - Adding Bulk Events:

Step-By-Step Tutorial - Adding Bulk Events:

Select the organization tab

Select the desired organization

Now select the events tab within the organization

Select the Add Event drop down

Select Add Bulk Events

Provide the event with a Name, you may also add a description if you'd like

Determine the frequency of Daily, Weekly, or Monthly

Daily: Choose specific days of the week for your event to occur
Weekly: this sets a recurring event on the same day of the week as your scheduled date. For example, if today is Wednesday, the event will appear every Wednesday.
Monthly: This duplicates the event on the same calendar date each month. If today is the 6th, the event will automatically be scheduled for the 6th of each month.

If you've selected Daily for the frequency, you will need to check which days the event will occur

Set the Start Date and End Date. Note, events can only be scheduled 6 months out.

Set the Start Time and End Time

Note: If the end time is earlier than the start time, the event will extend into the next day. For example, if you set the start time to 10 PM and the end time to 1 AM, the event will carry over past midnight into the following day.

Answer any relevant background questions. All background questions answered while creating the bulk event will apply to all events that get created from this action

Assign the event to necessary teams, not assigning to a team will then be assigned simply to the organization.

Select OK

Next you will see a confirmation with the total number of events that will be created via this bulk event route. Adding events in bulk cannot be reversed in bulk, they will need to be manually deleted or edited once added to the events tab.