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Healthy Roster Sway + EMR Activity Status Sync

Written by Niki Budd

Updated at May 18th, 2026

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Table of Contents

Requirements Notes Video Tutorial:

Coming soon!

 

Users who utilize both Healthy Roster’s Sway and EMR products currently need to switch between systems to understand where a patient is in their concussion return-to-play progression. While the EMR tracks and displays statuses such as “Waiting for Assessment,” “Limited Activity,” or “Cleared,” that information is not currently available within Sway.

This feature introduces EMR concussion status visibility directly into Sway, allowing users to quickly view a patient’s current return-to-play status without leaving the Sway application.

Requirements

  • You must have an active integration link configured. Visit: Configuring a Healthy Roster EMR + Sway Integration  
  • You must have organization mapping completed. Visit: Healthy Roster: EMR and Sway Organization and Profile Matching  
  • Providers may also benefit from enabling automatic login between the two applications. Visit: Healthy Roster: Enable EMR–Sway Auto Login 

Notes

  • Concussion statuses displayed in Sway are read-only and can only be updated within the EMR.
  • Status visibility within Sway follows existing EMR permissions. Users will only see statuses they already have permission to view within the EMR.
  • Concussion status visibility is currently available only within the Sway mobile application.
  • Once a patient profile is successfully matched between Sway and the EMR, the profile will display as Active. A specific concussion status will appear once the patient has a concussion-related injury documented within the EMR.
  • Status synchronization between the EMR and Sway occurs quickly and is typically reflected after a simple app refresh.
  • If your organization utilizes custom concussion status options within the EMR, those custom statuses will also display within Sway as matching values.
 

 

Video Tutorial:

00:00: Hi, this is Nikki in this video, I'll walk through how the healthy roster, EMR Auto

00:06: login Works alongside the mobile sway application.

00:10: This feature provides a shared single sign-on experience.

00:13: Enhanced patient matching between platforms and automatic attachment of completed

00:19: assessments directly into the patient's chart.

00:22: Once EMR Auto logon has been enabled in your EMR providers will see document in EMR

00:29: This is seen directly in the soy app.

00:32: When viewing a completed assessment with a single tap, you can move the assessment

00:37: straight to the patient's chart, in your EMR app without needing to manually log or

00:42: search for the patient.

00:43: This workflow helps reduce extra steps, eliminate duplicate work, between

00:47: applications and make documentation faster and more efficient.

00:53: In this way, app navigate to a patient profile after they've completed an

00:58: assessment.

01:01: I've found the assessment I would like to transmit over to my EMR clicking directly

01:05: on the assessment.

01:08: Will navigate me directly into the details of the assessment.

01:12: On the bottom of the screen, you will see document and EMR click this icon.

01:20: You will then authenticate through the auto login, process into your EMR mobile app

01:25: and be taken directly to the patient's profile, a modal window will appear, where

01:30: you can choose the type of documentation you would like, to create including a

01:33: problem status update encounter referral or incident report.

01:40: Here, I've chosen to create an incident report, you'll see that I've completed my

01:44: documentation and within the attachment section, the completed sway assessment has

01:48: already been automatically attached.

01:49: If you'd like to review the assessment simply tap on it.

01:55: If you've tapped in the assessment, it will now open.

01:57: So you can view the assessment in full once complete select done.

02:04: Once I validated that my incident report is complete, I can select save this action

02:09: finalizes, the cross documentation workflow between the two platforms.

02:15: Now let's review documentation for a subsequent day, navigating back to the sway

02:20: app.

02:21: I can see that Connie has completed a new daily assessment this time.

02:24: I'll document this assessment in the EMR as a status update.

02:28: Select directly on the assessment, you wish to transmit.

02:33: Select document and EMR.

02:38: Now, when the modal box populates, I'm going to select to update my status.

02:42: I already have created an incident report and a problem along with it.

02:47: I simply need to update the patient's status.

02:52: My status update instantly links to the current concussion problem I have open.

02:58: Do note, if you do not have an active or open injury or problem, you will be

03:03: prompted to create one.

03:06: And just as before I can see that my assessment is associated directly to my status

03:11: update.

03:12: I can now complete by selecting save

03:17: Now, let's review where we can view these attachments as well.

03:21: Navigating to the patient profile, select the document tab.

03:26: In a list of completed documents, you will always see your Associated assessments.

03:32: You can also always navigate to the injury timeline by selecting the injury itself.

03:39: Here.

03:39: And from the injury timeline, you can see the patient's progression over time

03:43: including each assessment and the related documentation completed throughout their

03:47: recovery process.

03:50: If you have questions or need more help, please visit the help tab or reach us

03:54: directly at help at healthy roster.com.

 

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