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Configuring a Healthy Roster EMR + Sway Integration

Written by Niki Budd

Updated at May 12th, 2026

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Table of Contents

Setup Initiation: Video Tutorial - Configuring the Integration: Step-By-Step Tutorial - Configuring the Integration: Get the Most Out of Your Integration

 This article will walk you through how to link your Healthy Roster EMR with your Sway portal so you can efficiently manage athlete data, streamline testing workflows, and keep all relevant information connected in one place. Now that Healthy Roster and Sway are part of the same organization, our products work together more seamlessly than ever—what was previously an integration between two separate platforms is now a connection within a unified ecosystem.

Integration Summary

  • This integration is offered free of charge.
  • The integration must be approved by the Account Owner of the Healthy Roster account.
  • Once a patient creates a Sway test, the test will deliver documents directly into Healthy Roster.
  • The integration matches athletes based on Patient First Name, Last Name, and Date of Birth.
    • If a match is found, the document is automatically saved to the patient profile.
    • If no match is found, Account Owners/Admin Providers will be notified and prompted to assign the document to the correct profile.

Setup Initiation:

To begin setup, you will need your Healthcare ID for the account. Please get in touch with help@healthyroster.com to request this information. Once provided, our team will guide you through the next steps.

Video Tutorial - Configuring the Integration:

00:00: Hi, this is Nikki.

00:02: This tutorial is going to walk you through how to configure your Healthy roster EMR

00:06: and sway integration.

00:09: As a reminder you do need your Healthcare ID in order to complete this action.

00:13: If you're unsure of what your Healthcare ID is, please email help at healthy

00:17: roster.com.

00:21: You will begin in your sway portal.

00:23: Select organization from the left hand navigation.

00:28: Now, under your organization's name, select external Integrations.

00:34: From this screen, you will select create.

00:39: A modal box will populate where you're then prompted to select your EMR from the

00:44: drop-down list.

00:46: Here, we're selecting healthy roster.

00:50: Now, input your healthcare provider id.

00:52: This number is unique to every single account and will be directed from help at

00:57: healthy roster.com.

01:00: He will now click the blue submit button.

01:04: You will now see, under external Integrations, healthy roster, is listed as an

01:08: active integration.

01:11: What should you expect once? You're integration is active.

01:15: Each time.

01:15: A patient completes a test within sway, a PDF report will automatically be delivered

01:20: to the documents tab.

01:21: If patient identifiers have matched in healthy roster,

01:26: Reports typically are delivered within three to eight minutes of test completion.

01:29: If there is a mismatch between patient, identifiers and alert will appear in your

01:35: Healthy roster platform, indicating an unassigned or ambiguous match, you will be

01:41: prompted to review and assign the document for the correct athlete or patient,

01:44: profile.

01:46: On understand this integration is only the beginning.

01:48: This is subject to change, as we continue to enhance this integration.

01:52: Follow along, more for more information.

01:56: If you have questions or need more help, please visit the help tab or email us

02:01: directly at helper.com.

 

Step-By-Step Tutorial - Configuring the Integration:

  1. From your Sway portal, select Organization 
  1. Select External Integrations
  1. Select create 
  1. From the open modal box, select Healthy Roster for your EHR link 
  1. Input the Healthcare ID that has been provided to you directly from help@healthyroster.com
  1. Select submit
  1. Your integration will now show as Active 

,

Get the Most Out of Your Integration

To ensure your Healthy Roster EMR + Sway integration is working at its best, we recommend completing a few additional setup steps. These quick adjustments help improve patient matching accuracy, reduce manual review, and streamline your workflow—so you can spend less time resolving alerts and more time focused on care.

Visit:

Healthy Roster: Enable EMR–Sway Auto Login 

Healthy Roster: EMR and Sway Organization and Profile Matching 

EMR - How to Associate Sway Test Results with a Document Type 

Healthy Roster: Resolving Missing or Ambiguous Match for Sway Patient 

 

 

 

emr sway integration integrate sway integrate emr healthy roster

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